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The Requestor role is for colleagues who need things purchased but don’t run procurement themselves — site engineers, department leads, operations staff. Requestors get a deliberately simplified version of Seloria: they raise requests, follow their progress, and weigh in on the technical side of supplier proposals. Everything else stays out of their way.

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What Requestors see

Requestors sign in to a simplified home page built around their own activity: counters for Total Requests, Processing, Pending Evaluation, and Completed, plus a pipeline view of where each request stands. The sidebar shows only Home and My Requests (with All Requests and New Request underneath). Requestors do not see Sourcing, Suppliers, Purchase Orders, Budgets, or Reports. If a Requestor opens a procurement page by typing its address directly, Seloria redirects them back to My Requests. The only areas available are the home page, My Requests, Notifications, and the personal sections of Settings (My Profile, Notifications, Security, and interface Configuration). Company-wide settings are not available. Requestors only ever see their own requests — never requests raised by other people in the organization.

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Creating a purchase request

  1. Click New Request (in the sidebar or from My Requests).
  2. Describe what you need: title, description, justification, and the date you need it by.
  3. Add line items — description, quantity, and unit for each.
  4. Pick the relevant division, department, and project where applicable.
  5. Submit the request.
Once submitted, the request enters the procurement pipeline: a Procurement Manager reviews it and assigns it to a Buyer, who then sources quotes from suppliers.

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Tracking your requests

My Requests lists every request you have created, with search, filters, and sortable columns. Each request carries a status:
  • Submitted — waiting for a Procurement Manager to assign it.
  • Assigned — a Buyer has been assigned and will start sourcing.
  • In Progress — the Buyer is actively sourcing quotes.
  • Tech. Review — supplier proposals are ready for your technical evaluation.
  • Completed — the request has been fulfilled.
  • Rejected / Cancelled — the request will not proceed (a rejection reason is shown when available).
Click any request to open its detail page and see the full history.

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Technical review

When suppliers respond to the request, the Buyer may send the proposals back to you for a technical review — this is where your subject-matter expertise comes in.
  1. Open the request flagged Tech. Review (also surfaced under Pending Evaluation on your home page).
  2. For each supplier and line item, review the technical details: brand, model, lead time, and any supplier notes.
  3. Mark each one Approved or Rejected, optionally adding a note.
  4. Submit your decisions. The Buyer uses them to shortlist technically acceptable suppliers before comparing prices.

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What about pricing?

Requestors evaluate proposals on technical merit only — commercial pricing is hidden from Requestors while sourcing is in progress. Prices, payment terms, and totals become visible to the Requestor only after the request has been awarded. This keeps the technical evaluation unbiased and protects commercial confidentiality during negotiation.

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What Requestors cannot do

  • Run or view RFIs, RFPs, or RFQs
  • See or manage suppliers
  • Create or send purchase orders
  • See budgets or budget amounts
  • Access company settings, reports, or other users’ requests