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The supplier directory is the single source of truth for every vendor your organization works with. Open it from Suppliers in the sidebar.

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The supplier directory

The directory shows every supplier in your organization with a KPI strip at the top: Total, Active, PO Spend (calculated from issued purchase orders in your base currency), and Avg. Rating (from supplier evaluations). Click Total or Active to filter the table by status. Each row shows the company, primary contact, location, rating, number of purchase orders, total spend, and status (Active, Inactive, or Suspended). Click any row to open the supplier’s detail page.

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Search and filters

  • Use the search box to filter by company name, contact, email, or location.
  • Each column header has a filter icon to filter by specific values and sort ascending or descending.
  • Click Clear filters to reset everything at once.
  • Use the column manager to show, hide, or reorder columns, and the table toggles to switch width, gridlines, and a sticky header.
If your search or filters match no supplier, the table says so and offers Clear filters — it does not mean your directory is empty.

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An empty directory

When your organization has no suppliers yet, the directory offers three ways to start: Add Supplier (one at a time), Import CSV (your existing list, see Bulk import), and a link back to this page. Once you have suppliers, Import stays in the page header next to Add Supplier. You can also add a supplier without leaving an RFQ, RFP, or RFI — see Inviting suppliers.

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Adding a supplier

Only users with the Buyer, PM, or Admin role can create, edit, or delete suppliers.
  1. Click Add Supplier on the directory page.
  2. Fill in the essentials: company name (the only required field), email, and phone. The email is where quote requests are sent, so with a name and an email you can already invite the supplier to quote.
  3. Optionally, open More details (optional) for the rest of the record, organized in five tabs:
    • Basic: location, website, address, and tax ID.
    • Contacts: add one or more contact people, each with name, email, phone, role (Sales, Operations, Procurement, etc.), and a notification language (Spanish or English) that controls the language of emails Seloria sends that contact, such as RFQ invitations. Mark one contact as the primary contact. Contacts are optional, but a contact with an email or phone needs a name.
    • Categories: select the procurement categories (MEP, HVAC, and so on). Categories are managed by your organization in Settings.
    • Commercial: payment terms (defaults to Net 30), currency (defaults to USD), minimum order, and delivery time.
    • Certifications: tick the supplier’s accreditations (ISO 9001, ISO 45001, etc.) and add free-text notes.
  4. Click Save. The supplier is created with Active status and you return to the directory.
If something is wrong — for example, an invalid email — Seloria highlights the field, opening More details on the right tab when the problem is there. A supplier with the same name (ignoring upper/lower case) or the same tax ID as an existing one is rejected as a duplicate.

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The supplier detail page

The detail page opens with a KPI strip showing real spend, POs, RFQs the supplier was invited to, evaluations received, and the average rating (when at least one evaluation exists). Below, six tabs:
  • Overview: basic information, contacts, categories, commercial terms, certifications, and notes at a glance.
  • Commercial: payment terms, currency, minimum order, and delivery time in detail.
  • Contacts: the full contact list with roles, notification language, and clickable email and phone links.
  • Activity: a chronological table of every RFQ the supplier was invited to, every quotation they submitted (including revisions), and every purchase order issued to them — each linked to its record.
  • Documents: upload and manage files attached to the supplier, such as trade licenses or insurance certificates.
  • Evaluations: rating summary and the history of performance evaluations.

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Editing a supplier

  1. Open the supplier and click Edit.
  2. Update fields directly on the Overview tab (name, contact, email, phone, website, location, notes) or the Commercial tab (payment terms, currency, minimum order, delivery time).
  3. Click Save to apply your changes, or Cancel to discard them.

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Deleting a supplier

  1. Open the supplier and click Delete (also available from the row menu in the directory).
  2. Confirm in the dialog.
Deletion is permanent and cannot be undone, so use it only for records created by mistake. The supplier’s status badge distinguishes active from inactive vendors in day-to-day work.