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The supplier directory is the single source of truth for every vendor your organization works with. Open it from Suppliers in the sidebar.

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The supplier directory

The directory shows every supplier in your organization with a KPI strip at the top: Total, Active, PO Spend (calculated from issued purchase orders in your base currency), and Avg. Rating (from supplier evaluations). Click Total or Active to filter the table by status. Each row shows the company, primary contact, location, rating, number of purchase orders, total spend, and status (Active, Inactive, or Suspended). Click any row to open the supplier’s detail page.

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Search and filters

  • Use the search box to filter by company name, contact, email, or location.
  • Each column header has a filter icon to filter by specific values and sort ascending or descending.
  • Click Clear filters to reset everything at once.
  • Use the column manager to show, hide, or reorder columns, and the table toggles to switch width, gridlines, and a sticky header.

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Adding a supplier

Only users with the Buyer, PM, or Admin role can create, edit, or delete suppliers.
  1. Click Add Supplier on the directory page.
  2. Complete the form, organized in five tabs:
    • Basic: company name (the only required field), location, website, address, and tax ID.
    • Contacts: add one or more contact people, each with name, email, phone, role (Sales, Operations, Procurement, etc.), and a notification language (Spanish or English) that controls the language of emails Seloria sends that contact, such as RFQ invitations. Mark exactly one contact as the primary contact — the primary contact must have a name.
    • Categories: select at least one procurement category (MEP, HVAC, and so on). Categories are managed by your organization in Settings.
    • Commercial: payment terms (defaults to Net 30), currency (defaults to USD), minimum order, and delivery time.
    • Certifications: tick the supplier’s accreditations (ISO 9001, ISO 45001, etc.) and add free-text notes.
  3. Click Save. The supplier is created with Active status and you return to the directory.
If anything is missing — for example, no category selected or an invalid email — Seloria jumps to the tab with the first error and highlights it.

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The supplier detail page

The detail page opens with a KPI strip showing real spend, POs, RFQs the supplier was invited to, evaluations received, and the average rating (when at least one evaluation exists). Below, six tabs:
  • Overview: basic information, contacts, categories, commercial terms, certifications, and notes at a glance.
  • Commercial: payment terms, currency, minimum order, and delivery time in detail.
  • Contacts: the full contact list with roles, notification language, and clickable email and phone links.
  • Activity: a chronological table of every RFQ the supplier was invited to, every quotation they submitted (including revisions), and every purchase order issued to them — each linked to its record.
  • Documents: upload and manage files attached to the supplier, such as trade licenses or insurance certificates.
  • Evaluations: rating summary and the history of performance evaluations.

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Editing a supplier

  1. Open the supplier and click Edit.
  2. Update fields directly on the Overview tab (name, contact, email, phone, website, location, notes) or the Commercial tab (payment terms, currency, minimum order, delivery time).
  3. Click Save to apply your changes, or Cancel to discard them.

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Deleting a supplier

  1. Open the supplier and click Delete (also available from the row menu in the directory).
  2. Confirm in the dialog.
Deletion is permanent and cannot be undone, so use it only for records created by mistake. The supplier’s status badge distinguishes active from inactive vendors in day-to-day work.