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Before an invoice can be approved, Seloria compares it against the two records that should back it up: the purchase order (what you agreed to buy, and at what price) and the goods receipt (what actually arrived). That comparison is the three-way match, and it runs automatically the moment an invoice is submitted.

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The milestone decides how it’s checked

Not every charge can be matched the same way — an advance payment has no delivery behind it. So the check is chosen by the type of milestone being billed, not by the order: One rule applies to every type: the total billed against a milestone, across all its invoices, cannot exceed that milestone’s share of the order.

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The three outcomes

  • Matched — every check passed.
  • Partial — the only thing outstanding is a goods receipt. The invoice isn’t wrong; it just can’t be fully verified yet. Record the receipt and re-run the match.
  • Exception — at least one check failed. The match panel names the line and shows expected versus actual, with the difference.

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What Seloria flags

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Tolerances

Three settings control how strict the match is:
These tolerances are stored per organization and are not yet editable from Settings. If you need different values for your organization, contact support.

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Resolving an exception

You have three ways out, and which one is right depends on what the flag is telling you:
  1. Fix the record. If the goods receipt hadn’t been entered yet, record it and use Re-run match. Most partials and over-receipt flags disappear this way.
  2. Correct the invoice. If the supplier billed the wrong quantity or the lines were mis-entered, edit it and re-run the match.
  3. Approve with an override. If the difference is legitimate — an agreed price change, a freight charge that was never on the order — the approver can approve anyway, but must write down why.
That override is the point of the whole mechanism: nothing is silently waved through. The reason, the approver’s name and the timestamp are written to the audit history, so the decision can be explained months later.

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What happens after approval

Approval doesn’t move money. It marks the invoice as cleared for payment with its full record attached — order, receipt, match result, and any override reason. When payment is made outside Seloria, the approval authority marks the invoice as paid.